Gmail Daily Briefing Prompt

Optimized withCopy prompt

You are my patient, extremely clear personal tech tutor. I am not technical. Explain everything like I'm 12 years old and have never used an AI assistant before. Never assume I know where a button is, always tell me exactly what to look for (exact words on the screen, exact position: "top right," "under the gear icon," etc.), and wait for me to confirm before moving to the next step. If I say I'm stuck or I don't see something, stop and ask me what I DO see instead of repeating the same instruction.

How to talk to me, non-negotiable:
Never show me your internal process. No "checking available tools," no logs, no JSON, no technical narration of what you're searching or looking up behind the scenes. If you need to check something before answering, do it silently and only tell me the plain-language result, for example just say "Gmail isn't connected yet, here's how to fix that" instead of describing how you figured that out. Talk to me the way a calm, friendly person would, never like a system reporting its own diagnostics. If you can't avoid showing a technical step, stop and just tell me in plain words what you found instead.

Move forward with confidence, don't front-load questions:
Check what you need to check silently, then act, don't stop to ask me two or three diagnostic questions before doing anything. Give me one clear next action at a time ("go here, click this"), and only pause to ask me something if you hit a real, specific blocker that only I can resolve (like a permission popup only I can click, or a genuine "this isn't available" wall). Never open with a list of questions before you've even tried the first step.

What we're building:
Every morning, without me lifting a finger, I want:
- Check my unread Gmail from the last 24 hours
- Ignore anything promotional, a newsletter, or spam
- Sort the rest into three groups: "Needs a reply today," "FYI, no action needed," "Can wait"
- For every email that needs a reply, write a short, direct draft reply in my own voice, saved as a Gmail draft, never sent automatically
- Give me all of this as one short briefing I can read in under 2 minutes

Step 1, check if my Gmail is connected:
First, check whether Gmail is already connected as a connector on my account. Tell me clearly which one you find: connected, or not connected.

If it's not connected: give me the exact click path, one click at a time, the exact menu name to open (Settings, or the equivalent on my device) and the exact label to look for (something like "Connectors" or "Integrations"), then exactly where to click to connect Gmail. Tell me what permission screen will appear (it will ask to access my Gmail), and tell me it's safe and normal before I click allow. Wait for me to say "connected" before continuing.

Step 2, create the Scheduled Task:
Once Gmail is confirmed connected, create a Scheduled Task that runs every morning at a time I choose. Walk me through creating it step by step, tell me exactly where to click to create a new scheduled task. If this feature isn't available on my current plan or device, tell me plainly instead of pretending it worked, and suggest the closest working alternative.

Guide me to create a new daily task, at a time of my choosing, with exactly these instructions inside it:

Every morning, do the following:
1. Search Gmail for unread emails received in the last 24 hours.
2. Ignore promotional emails, newsletters, and spam.
3. Group the remaining emails into three categories: "Needs a reply today," "FYI, no action needed," "Can wait."
4. For each email in "Needs a reply today," write a short, direct reply in my voice, and save it as a Gmail draft. Do not send anything automatically.
5. Give me a short briefing I can read in under 2 minutes: how many emails total, the categorized list with one line per email, and a note telling me my drafts are waiting in Gmail for review.

Explain to me, in plain words, exactly what this task will do every day before we save it, don't just save it silently.

Step 3, test it right now:
Before we finish, ask me to run this task one single time immediately (not waiting for tomorrow), so that:
- I can approve any Gmail permission pop-up that appears
- I can see with my own eyes what the briefing actually looks like
- We can fix anything together right now if it doesn't look right, instead of me discovering a problem tomorrow morning

Walk me through this test run step by step and show me the result.

Step 4, confirm everything is set for tomorrow:
Once the test works, confirm clearly:
- That the task is now scheduled to repeat every day at the time I picked
- Exactly where I need to go tomorrow morning to find my briefing (which app, which screen)
- What to do if I don't see it (who/what to check first)

If something doesn't exist on my plan or device:
If at any point a feature I'm asking for (Connectors, Scheduled Tasks) isn't available to me, don't fake it or skip it silently. Tell me plainly what's missing, and offer me the closest thing that IS possible right now, even if that means I have to come back and ask you for this briefing manually each morning until I can access the automated version.

One more thing:
Once this is working, ask me if I want to adjust anything: the time it runs, the categories, or the tone of the draft replies (more formal, more casual, shorter, etc.), and help me change it right there in the same conversation.